Last Updated: April 2026
At Viswam Publications, we are committed to protecting the privacy and security of the personal information of our authors, reviewers, editors, and readers. This Privacy Policy outlines how we collect, use, and safeguard your data when you interact with our website and publishing services.
1. Information We Collect
We collect personal information necessary to provide our publishing services, including:
- Account Information: Name, institutional affiliation, department, and contact details (email address, phone number).
- Submission Data: Manuscripts, cover letters, and related metadata.
- Peer Review Data: Reviewer comments, editorial decisions, and correspondence.
- Usage Data: IP addresses, browser types, and website interaction logs through cookies to improve user experience.
2. How We Use Your Information
Your data is used solely for professional publishing purposes:
- To manage the peer-review process and editorial workflow.
- To communicate with you regarding your submissions, reviews, or account status.
- To process Article Processing Charges (APC) and financial transactions.
- To index published articles with international databases (e.g., Crossref, DOI).
- To send newsletters or “Call for Papers” (only if you have opted-in).
3. Data Sharing and Disclosure
We respect your privacy and do not sell or rent your personal data. Sharing occurs only in the following contexts:
- Editorial Process: Manuscripts are shared with editors and reviewers (under strict confidentiality).
- Service Providers: We share necessary data with DOI registration agencies (Crossref), indexing services, and web hosting providers (OJS).
- Legal Requirements: If required by law or to protect our legal rights.
4. Open Access and Public Information
Please note that once an article is published, the following information becomes public:
- Author names and institutional affiliations.
- Author email addresses (if designated as the corresponding author).
- The full text of the research article.
5. Data Security
We implement robust technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. Our website uses SSL encryption to ensure secure data transmission.
6. Your Rights (GDPR Compliance)
Depending on your location, you may have the following rights regarding your data:
- Access: You can request a copy of the data we hold about you.
- Rectification: You can update or correct your personal information.
- Erasure: You can request the deletion of your account (subject to certain legal and archival obligations for published research).
- Opt-out: You can unsubscribe from our marketing emails at any time.
7. Data Retention
We retain personal data for as long as necessary to fulfill the purposes outlined in this policy or to comply with academic archiving and legal requirements.
8. Contact Us
If you have any questions or concerns about this Privacy Policy or how your data is handled, please contact our Data Protection Officer at:
Email: info@viswampublications.com
Address: Viswam Publications, Susan Way, Red Oak, TX 75154, USA